Employment Vacancy Notice: Clerk/Secretary
2025/1/15
The Embassy of Japan in Nigeria
Employment Vacancy Notice
(Dated 15th of January,2025)
Employment Vacancy Notice
(Dated 15th of January,2025)
The Embassy of Japan in Nigeria has a vacancy for one (1) clerk.
1. Vacant Position
・Position Title: Clerk/Secretary
・Number of required: 1 (One) position
・Type of Employment: One year*
* Renewable. Subject to 3 (Three)-month probationary period.
・Location: Embassy of Japan in Nigeria
No.9, Bobo Street (off Gana Street), Maitama, Abuja, Nigeria
・Applicability: All interested candidates
・Salary, Bonus and Allowance*: Depending on skills and experiences.
* To be announced to the successful candidate when the Embassy agree to recruit.
・Job Environment: Full-time (38 hours 45 minutes/week)*.
* Overtime work (including evenings, weekends and/or holidays), and response to urgent summons will be required from time to time.
・Working Hours:
Mon – Thu: 8:00 to 17:30 (Lunch break: 12:00 to 13:00)
Fri: 8:00 to 12:45
・Annual leave and Holidays: Provided in accordance with internal regulations.
Any questions you may have about this position will only be answered during interview, should you be invited.
2. Duties
・Manage the daily/weekly/monthly schedule for high level diplomats and arrange new meetings and appointments.
・Prepare and disseminate correspondence, note verbal, memos and forms.
・File and update contact information of diplomats, employees, guests and external partners.
・Make travel arrangements.
・Answer phone calls and redirect them when necessary.
・Organize and oversee the logistics of official gatherings, dining, events and receptions.
・Other embassy related duties as directed by diplomats
3. Qualifications/Skills/Experience
・Must have Computer Skills/ Knowledge of the Microsoft Office (Excel, Word, PPT and Access Database)
・Applicant with work experience as a secretary for executives (especially at diplomatic corps) will be highly considered.
・High degree of multi-tasking and time management capability.
・Excellent written and verbal communication skills in English.
・Cheerful, courteous and cooperative manner in dealings with all members of Embassy staff, and guests.
・Demonstrate Flexibility and versatility.
・Attention to detail and thoroughness in following through tasks to completion.
・Demonstrated ability to build and maintain effective relationships and working within a team.
・Displays personal integrity and an honest and ethical approach.
・In possession of Nigerian nationality or permanent resident status in Nigeria
・Must have a valid I.D. with your photo
・Be able to provide security clearance certificate (i.e. criminal record book)
4. Selection Process
The embassy will proceed selection of candidates by procedure below.
1. Document Screening
2. 1st Interview and PC skill test
3. 2nd Interview
・Only successful candidates selected for further consideration will be contacted.
・Reference verification will be conducted within the review period.
・If you have not heard from us within 3 weeks after the closing date, please consider your application as being unsuccessful.
5. How to Apply
・ Application Deadline: 31st of January, 2025
・Please submit the following documents to the Embassy before deadline.
1. Application Form*
* Must use the “Application Form” provided.
* Please indicate reachable telephone numbers on the “Application
Form” or may lose the opportunity to apply for the vacancy.
2. 1(one) passport-size photograph*
3. Nigerian National Identity Card and/or International passport (Copy)
4. Certificate of Education (Copy)
5. Certificate/Supporting documents for “Qualifications / Skills /
Experience” stated above, if any
・Incomplete applications will not be considered.
・Submitted documents will not be returned.
6. Important Notice
Closing date for this position is 31 January 2025, and no further applications will be accepted after this date.
・DO NOT SEND any E-mails or postal mail to the Embassy as these will not be accepted.
・The Embassy accepts inquiries about this Employment Vacancy Notice/Application ONLY by telephone number below;
090-6000-9019 (Admin section)
Operating only on;
From Monday to Thursday: 8 am to 5:30 pm
On Friday: 8 am to Noon
・We thank all candidates for their interest but only those selected for further consideration will be contacted. Therefore, if you have not heard from us within 2 weeks after the closing date, please consider your application as being unsuccessful.
1. Vacant Position
・Position Title: Clerk/Secretary
・Number of required: 1 (One) position
・Type of Employment: One year*
* Renewable. Subject to 3 (Three)-month probationary period.
・Location: Embassy of Japan in Nigeria
No.9, Bobo Street (off Gana Street), Maitama, Abuja, Nigeria
・Applicability: All interested candidates
・Salary, Bonus and Allowance*: Depending on skills and experiences.
* To be announced to the successful candidate when the Embassy agree to recruit.
・Job Environment: Full-time (38 hours 45 minutes/week)*.
* Overtime work (including evenings, weekends and/or holidays), and response to urgent summons will be required from time to time.
・Working Hours:
Mon – Thu: 8:00 to 17:30 (Lunch break: 12:00 to 13:00)
Fri: 8:00 to 12:45
・Annual leave and Holidays: Provided in accordance with internal regulations.
Any questions you may have about this position will only be answered during interview, should you be invited.
2. Duties
・Manage the daily/weekly/monthly schedule for high level diplomats and arrange new meetings and appointments.
・Prepare and disseminate correspondence, note verbal, memos and forms.
・File and update contact information of diplomats, employees, guests and external partners.
・Make travel arrangements.
・Answer phone calls and redirect them when necessary.
・Organize and oversee the logistics of official gatherings, dining, events and receptions.
・Other embassy related duties as directed by diplomats
3. Qualifications/Skills/Experience
・Must have Computer Skills/ Knowledge of the Microsoft Office (Excel, Word, PPT and Access Database)
・Applicant with work experience as a secretary for executives (especially at diplomatic corps) will be highly considered.
・High degree of multi-tasking and time management capability.
・Excellent written and verbal communication skills in English.
・Cheerful, courteous and cooperative manner in dealings with all members of Embassy staff, and guests.
・Demonstrate Flexibility and versatility.
・Attention to detail and thoroughness in following through tasks to completion.
・Demonstrated ability to build and maintain effective relationships and working within a team.
・Displays personal integrity and an honest and ethical approach.
・In possession of Nigerian nationality or permanent resident status in Nigeria
・Must have a valid I.D. with your photo
・Be able to provide security clearance certificate (i.e. criminal record book)
4. Selection Process
The embassy will proceed selection of candidates by procedure below.
1. Document Screening
2. 1st Interview and PC skill test
3. 2nd Interview
・Only successful candidates selected for further consideration will be contacted.
・Reference verification will be conducted within the review period.
・If you have not heard from us within 3 weeks after the closing date, please consider your application as being unsuccessful.
5. How to Apply
・ Application Deadline: 31st of January, 2025
・Please submit the following documents to the Embassy before deadline.
1. Application Form*
* Must use the “Application Form” provided.
* Please indicate reachable telephone numbers on the “Application
Form” or may lose the opportunity to apply for the vacancy.
2. 1(one) passport-size photograph*
3. Nigerian National Identity Card and/or International passport (Copy)
4. Certificate of Education (Copy)
5. Certificate/Supporting documents for “Qualifications / Skills /
Experience” stated above, if any
・Incomplete applications will not be considered.
・Submitted documents will not be returned.
6. Important Notice
Closing date for this position is 31 January 2025, and no further applications will be accepted after this date.
・DO NOT SEND any E-mails or postal mail to the Embassy as these will not be accepted.
・The Embassy accepts inquiries about this Employment Vacancy Notice/Application ONLY by telephone number below;
090-6000-9019 (Admin section)
Operating only on;
From Monday to Thursday: 8 am to 5:30 pm
On Friday: 8 am to Noon
・We thank all candidates for their interest but only those selected for further consideration will be contacted. Therefore, if you have not heard from us within 2 weeks after the closing date, please consider your application as being unsuccessful.