Employment Vacancy Notice: Administrative assistant (Receptionist)

The Embassy of Japan in Nigeria
Employment Vacancy Notice
(Dated: 9th of May, 2024)
The Embassy of Japan in Nigeria has a vacancy for one (1) Administrative assistant (Receptionist).
1. Vacant Position
  • Position Title: Administrative assistant (Receptionist)
  • Number of required: 1 (One) position
  • Type of Employment: One year*
* Renewable. Subject to 3 (Three)-month probationary period.
  • Location: Embassy of Japan in Nigeria
No.9, Bobo Street (off Gana Street), Maitama, Abuja, Nigeria
  • Applicability: All interested candidates
  • Salary, Bonus and Allowance*: Depending on skills and experiences.
* To be announced to the successful candidate when the Embassy agree to recruit.
  • Job Environment: Full-time (38 hours 45 minutes/week)*.
* Overtime work (including evenings, weekends and/or holidays), and response to urgent summons will be required from time to time.
  • Working Hours: Mon – Thu: 8:00 to 17:30 (Lunch break: 12:00 to 13:00)
Fri: 8:00 to 12:45
  • Annual leave and Holidays: Provided in accordance with internal regulations.
  • Any questions you may have about this position will only be answered during interview, should you be invited.
2. Duties
Counter service, telephone and e-mail support, data entry, and other embassy-
related duties as directed by diplomats.
3. Qualifications/Skills/Experience
  • Must have Computer Skills/ Knowledge of the Microsoft Office (Excel, PPT and Word etc...)
  • Applicant with work experience in administrative department or firm will be highly considered.
  • In possession of Nigerian nationality or permanent resident status in Nigeria
  • Must have a valid I.D. with your photo
  • Be able to provide security clearance certificate (i.e. criminal record book)
  • Cheerful, courteous and cooperative manner in dealings with all members of Embassy staff, and guests;
  • Demonstrate Flexibility and versatility;
  • Written and oral communication skills in English;
  • Attention to detail and thoroughness in following through tasks to completion;
  • Demonstrated ability to build and maintain effective relationships and working within a team;
  • Displays personal integrity and an honest and ethical approach.
4. Selection Process
  • The embassy will proceed selection of candidates by procedure below;
1. Document Screening
2. 1st Interview
3. 2nd Interview
  • Only successful candidates selected for further consideration will be contacted.
5. How to Apply
  • All qualified candidates meeting “Qualification/Skills/Experience” stated above MUST deliver and submit the following documents to the Embassy during the PERIOD of APPLICATION, or the application will not be considered.
1. Application Form*
* Must use Application Form provided.
*   Please indicate reachable telephone numbers on the “Application Form”, or may lose the opportunity to apply for the vacancy.
2. 1(one) passport-size photograph*
3. Nigerian National Identity Card and/or International passport (Copy)
5. Certificate of Education (Copy)
6. Certificate/Supporting documents for “Qualifications / Skills / Experience” stated above, if any
From 9th of May, 2024 to 28th of May, 2024: 8:00am to 5:30am (Friday: 8:00am to Noon)
  • Incomplete applications will not be considered.
  • Submitted documents will not be returned.
6. Important Notice
  • Closing date for this position is the 28th of May, 2024, and no further applications will be accepted after this date.
  • The Embassy accept enquiries about this Employment Vacancy Notice/Application ONLY by telephone number below;
090-6000-9019 (Admin section)
Operating only on;
From Monday to Thursday: 8am to 5:30pm
On Friday: 8am to Noon
* Please DO NOT SEND any E-mails or postal mails to the Embassy as these will not be accepted.
  • Reference verification will be conducted within the review period.
  • We thank all candidates for their interest but only those selected for further consideration will be contacted. Therefore, if you have not heard from us within 2 weeks after the closing date, please consider your application as being unsuccessful.